Administrative Secretary / Treasurer
ADMINISTRATIVE SECRETARY/TREASURER: Greene Township, Beaver County, located at 262 Pittsburgh Grade Rd., Hookstown PA, is seeking an experienced office professional.
Duties include:
- Manage accounts receivable, prepare deposits and maintain all financial accounts including the general fund, all other township accounts and petty cash
- Manage accounts payable, including payroll, and maintain all financial accounts including the general fund, all other township accounts and petty cash
- Maintain records of purchase orders / statements of work, invoices and payments
- Prepare the annual township budget
- Solicit bids or participate in a bidding process with other townships
- Prepare contracts for supervisors’ approval when needed
- Procure goods and services
- Support annual township processes such as audits with files and reports
- Handle all inbound physical mail, phone calls / voicemails, emails and website inquiries based on agreed upon response times and route if needed
- Create and publish an agenda and supporting reports for the monthly board of supervisors meeting
- Take meeting minutes at Board of Supervisors monthly meetings, publish them, assign action items and manage follow-up. As well as any other meeting requested from the Board.
- Conduct research or follow-up correspondence for the supervisors to support decision making or to prepare for meetings
- Maintain the township website where residents can access information, forms and relevant links
- Create and distribute a township newsletter to proactively inform residents of relevant information and announcements
- Manage a filing system for all township files with appropriate access and data retention
- Attend classes and seminars to maintain and grow knowledge
- All other duties as assigned
Minimum job qualifications - Excellent verbal and written communication skills
- Strong customer service skills
- Technical fluency in Microsoft 365, Windows OS and data visualization platforms to drive comprehensive financial reporting
- Ability to leverage modern technology including AI-assisted productivity tools and workflow automation, to optimize administrative efficiency
- Excellent organizational skills
- 2- or 4-year certificate or degree in business, accounting, finance, administration, communications or secretarial preferred
- Minimum 5 years of secretarial or treasurer job experience preferred
- Knowledge of public sector processes such as township codes and ordinances preferred
The position is salaried and non-exempt. Benefits are outlined in a separate document.
Qualified applicants are invited to download the application for completion and email to greenetownshipsecretary@gmail.com or visit the Greene Township Office.
Applications will be accepted until Noon July 31, 2026. Applications without a resume will not be accepted. Selected applicants will be interviewed beginning August 10th , 2026. Wages will be commensurate with experience. Wage and benefit package will be discussed during interviews.